Terms of Service

1. About Capital Workspaces

Capital Workspaces provides flexible workspace solutions, including:

• Private Offices
• Coworking Memberships
• Dedicated Desks
• Meeting Rooms
• Day Passes
• Virtual Mailbox Services
• Business Support Services

Availability of services varies by location.

2. Eligibility

You must be at least 18 years old and legally capable of entering into binding contracts.

Businesses registering on behalf of employees represent that they have authority to bind their organization.

3. Bookings & Memberships

Reservations are subject to availability.

Memberships begin on the agreed start date. Unless otherwise stated:

• memberships renew monthly
• memberships may be canceled according to the Membership Agreement
• pricing may change with advance notice

Separate Membership Agreements may include additional terms that supersede portions of these Terms.

4. Payment

All fees are due according to the selected membership or booking. We reserve the right to:

• suspend services for overdue balances
• charge applicable taxes
• require payment before providing services

Late payments may incur administrative fees where permitted by law.

5. Meeting Room Reservations

Meeting rooms may be reserved online or through our staff. Users agree to:

• vacate rooms at the scheduled end time
• leave rooms clean
• avoid excessive noise
• report any damage immediately

Additional cleaning or damage charges may apply.

6. Virtual Mailbox Services

Virtual mailbox services are provided in accordance with applicable USPS regulations.

Members are responsible for:

• completing all required USPS authorization forms
• maintaining accurate contact information
• collecting mail within required timeframes

Capital Workspaces may return, forward, or dispose of unclaimed mail consistent with applicable policies.

7. Acceptable Use

Members and visitors agree not to:

• engage in illegal activities
• harass staff or other members
• damage property
• interfere with network operations
• access restricted areas
• disturb other occupants
• use the premises for hazardous activities

We reserve the right to suspend or terminate access for violations.

8. Internet Services

Wi-Fi is provided as a convenience. While we strive for reliable internet access, we cannot guarantee:

• uninterrupted connectivity
• specific speeds
• data security

Users are responsible for maintaining appropriate cybersecurity practices.

9. Security

Members are responsible for:

• securing personal belongings
• safeguarding access credentials
• ensuring guests comply with these Terms

Capital Workspaces is not responsible for lost, stolen, or unattended property.

10. Guests

Members may invite guests only as permitted by their membership.

Guests must:

• follow facility rules
• respect other occupants
• sign in if requested

Members remain responsible for their guests.

11. Property Damage

Members are liable for damage caused by themselves, their employees, contractors, or guests beyond normal wear and tear.

Repair or replacement costs may be charged accordingly.

12. Intellectual Property

All website content, including:

• logos
• graphics
• photographs
• text
• branding
• software

is owned by Capital Workspaces or its licensors and may not be reproduced without written permission.

13. Privacy

Your use of our website is also governed by our Privacy Policy.

We collect only the information reasonably necessary to:

• process inquiries
• manage memberships
• improve services
• comply with legal obligations

14. Third-Party Services

Our website may link to third-party websites or services. We are not responsible for their:

• content
• privacy practices
• availability
• policies

15. Disclaimer

Services are provided on an “as available” basis.

To the maximum extent permitted by law, Capital Workspaces disclaims warranties including:

• merchantability
• fitness for a particular purpose
• uninterrupted service
• error-free operation

16. Limitation of Liability

To the fullest extent permitted by law, Capital Workspaces shall not be liable for:

• indirect damages
• consequential damages
• lost profits
• business interruption
• data loss

Our maximum liability shall not exceed the amount paid for the applicable service during the previous three months.

17. Indemnification

You agree to indemnify and hold harmless Capital Workspaces, its owners, employees, contractors, and affiliates from claims arising from:

• your use of our services
• violation of these Terms
• damage caused by you or your guests

18. Force Majeure

Capital Workspaces shall not be liable for delays or failures caused by events beyond our reasonable control, including:

• natural disasters
• government actions
• utility failures
• labor disputes
• internet outages
• pandemics

19. Termination

We may suspend or terminate access immediately if:

• these Terms are violated
• fees remain unpaid
• activities threaten the safety of others
• property is damaged
• illegal activity occurs

Termination does not eliminate outstanding payment obligations.

20. Governing Law

These Terms are governed by the laws of the District of Columbia, without regard to conflict-of-law principles.

Any disputes shall be resolved in the appropriate courts located in Washington, DC unless otherwise required by applicable law.

21. Changes to These Terms

We may update these Terms periodically.

The revised Effective Date will appear at the top of this page.

Continued use of our services constitutes acceptance of any updated Terms.

22. Contact Us

Capital Workspaces

4301 50th Street NW
Washington, DC 20016

4701 Sangamore Road, Suite 100N
Bethesda, MD 20816

Email: hello@capitalworkspaces.com

Website: https://capitalworkspaces.com